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Core Corporate Functions>Data Entry Test

Data Entry Test to assess on-the-job proficiency in data entry roles

 A Data Entry Test is a screening tool that enables potential employers to assess candidates' suitability for data entry positions thoroughly. This assessment centres on essential computer competency, typing proficiency, attention to detail, and the analytical and problem-solving capabilities of the test-takers. 

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Inside this Data Entry Assessment

Data entry operators are behind-the-scenes professionals responsible for gathering and organizing critical business information. They input, validate, and manage data related to potential and current customers, employees, and various processes. Despite this, human resource specialists often struggle to find highly skilled data entry professionals because they lack validated hiring methods. This is where the Data Entry Test becomes invaluable, aiding companies in assessing and finding the ideal candidates for data entry roles. 

The Data Entry Assessment is a comprehensive test, both functional and aptitude-based, designed to evaluate a candidate's ability to execute the duties of a data entry operator. It measures attention to detail, analytical thinking, problem-solving, and typing proficiency. Crafted by subject matter experts, this aptitude test comprises 56 questions to be completed within 40 minutes. 

Key profiles that can benefit from the Data Entry Skills Test include: 

  • Data Entry Operators and Typists 
  • Office and Municipal Clerks 
  • MIS Executives and Computer Operators 
  • Office Coordinators and Staff Service Supervisors 
  • This test is suitable for both newcomers and experienced professionals across various industries.

Overview 

Data entry entails the input or update of records, whether handwritten or digital, into a spreadsheet or computer system. While many data entry tasks are now electronic, some employers still rely on paper documents. Professionals in this field utilize computers and data processing tools to perform their tasks, with a strong emphasis on accuracy in record-keeping. Given their access to critical or sensitive information, they are expected to consistently deliver precise work within deadlines, making attention to detail an essential skill. 

Those aspiring to work in data entry should be well-versed in word processing, database management, and spreadsheet software and possess strong workplace communication skills. While there are no strict academic requirements, candidates who have completed their formal education may be preferred. However, it can be challenging to gauge a candidate's suitability solely through their CV or application, as what is written only sometimes reflects their actual performance on the job. 

The Data Entry Test addresses this challenge by assessing candidates on the key skills necessary for the role, offering employers valuable insights into their abilities. High-scoring candidates can proceed to the next stage, while those falling below the required level are screened out. This streamlines the hiring process, making data a determining factor in decision-making rather than relying solely on intuition. 

Proficiency in rapid and accurate keyboarding is essential for all data entry positions. Obvious typos in reports or inputting incorrect data are unacceptable in this profession. That is why evaluating this crucial skill in job applicants is critical. The Data Entry Assessment is a significant part of the evaluation process, ensuring that candidates possess the necessary skills and aptitude to perform their duties effectively and efficiently in typical work settings. 

Data Entry Test Competency Framework

Get a detailed look inside the test

Data Entry Test Competencies Under Scanner

Data Entry Test

Cognitive Skills Test

Competencies:

Computer Fundamentals

This section focuses on subskills like hardware, security, application software, networks, and the internet.

MS Excel

This section includes subskills, which include graphs and charts, formatting, conditional formatting, formulas, functions, and shortcuts.

MS Word

This test also evaluates MS Word subskills, such as date and time, charts, tables, lists with bullets and indents, inserting fields and images, editing, previewing, and proofreading.

Competencies:

Attention to Detail

The following subskills are covered in this section -image-based and string-based questions.

Analytical Ability and Problem Solving

This section covers subskills – analogy, series–letter, coding-decoding, linear arrangement, ranking arrangement, and series-number.

Typing Skills

This section helps to evaluate candidates' accuracy and speed when typing on a typing simulator.

Customize This Data Entry Assessment

Flexible customization options to suit your needs

Set difficulty level of test

Choose easy, medium or hard questions from our skill libraries to assess candidates of different experience levels.

Combine multiple skills into one test

Add multiple skills in a single test to create an effective assessment. Assess multiple skills together.

Add your own questions to the test

Add, edit or bulk upload your own coding questions, MCQ, whiteboarding questions & more.

Request a tailor-made test

Get a tailored assessment created with the help of our subject matter experts to ensure effective screening.

The Mercer | Mettl Data Entry Test Advantage

The Mercer | Mettl Edge
  • Industry Leading 24/7 Support
  • State of the art examination platform
  • Inbuilt Cutting Edge AI-Driven Proctoring
  • Simulators designed by developers
  • Tests Tailored to Your business needs
  • Support for 20+ Languages in 80+ Countries Globally

Data Entry Skills Test Can Be Setup in 4 Steps

Step 1: Add test

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Step 2: Share link

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Step 3: Test View

Candidate take the test

Step 4: Insightful Report

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Frequently Asked Questions (FAQs)

A Data Entry Skills Test is a screening tool to evaluate a prospective employee's computer-based data entry proficiencies, including tasks such as data input, updates, retrieval, secure maintenance, and storage. Employers employ one or more of these skills assessments during the screening or interview phase to gauge a candidate's abilities. 

 

Here are the skills that employers typically look for in candidates: 

  • Meticulous attention to detail 
  • Strong multitasking abilities 
  • Exceptional verbal and written communication skills 
  • Consistency in performing routine tasks with the highest accuracy 
  • Effective self-management skills 
  •  

Every employer has specific performance benchmarks that candidates must meet or surpass to secure a position. For instance, a common requirement is a typing speed of 40 words per minute (WPM). However, what impresses recruiters is a faster pace combined with a high level of accuracy. Therefore, candidates are better positioned if they aim for at least 60 WPM with precision. 

To illustrate, a candidate typing at 50 WPM with two average errors per minute might be more appealing to a recruiter than someone typing at 80 WPM but prone to making numerous mistakes. Additionally, many data entry roles consider 8,000 keystrokes per hour (KPH) as the average standard. Nonetheless, candidates can set themselves apart by surpassing this average, for instance, achieving 10,000 KPH. 

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