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Data Entry Test for Assessing On-the-Job Skills for Data Entry Positions

A data entry test is an assessment given to job candidates by prospective employers for an in-depth evaluation of test-takers' skills for the data entry roles. The test will focus on basic computer proficiency, typing skills, attention to detail, and analytical and problem-solving ability.

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Inside This Data Entry Test

Data entry operators are the back-end executives collecting and organizing information for businesses. They type out, print, verify the accuracy, and manage and maintain information about potential and existing customers, employees, and processes. Despite that, human resource professionals usually strive hard to onboard skilled data entry professionals for their organizations because they lack scientifically validated methods that can help them achieve hiring accuracy. That is where the data entry skills test plays a vital role in assisting companies in assessing and identifying the right fit for data entry roles. 

The data entry assessment is a comprehensive functional and aptitude test designed to assess a candidate's skills to perform the duties of a data entry operator. The data entry skills test measures attention to detail, analytical ability & problem solving and typing proficiency. Designed by subject matter experts, the aptitude test contains 56 questions to be completed in 40 minutes. 

Candidates who perform well on this assessment can: 

  • Use computers effectively to perform their daily tasks. 
  • Use Microsoft Word to create essential documents and reports. 
  • Use Microsoft Excel to gather and organize data. 
  • Send, receive, organize and analyze information and records. 
  • Perform detail-oriented tasks requiring precision and accuracy 
  • Troubleshoot, manage time and solve fundamental issues encountered at the workplace. 
  • This assessment consists of skill-based and cognitive ability questions that provide relevant insights into the candidate's skills and areas that need improvement and provide in-depth reports about the candidate's performance.

Key profiles for which the data entry accuracy test can be helpful: 

This test can be administered to fresher and experienced professionals in any industry. Some notable job roles include: 

  • Data Entry Operators and Typists 
  • Office and Municipal Clerks 
  • MIS Executives and Computer Operators 
  • Office Coordinators and Staff Service Supervisor 


Data entry involves inputting data or updating records (handwritten or digital) into a spreadsheet or computer system. Even though most data entry processes are conducted electronically, some employers may still use paper documentation. Individuals in this profession use computers and data processing software/tools to enter data. They are usually responsible for ensuring accuracy when it comes to record-keeping. Since these professionals may have access to critical information or sensitive business data, they are expected to deliver work on time with utmost accuracy. That is why attention to detail is a crucial skill for professionals in this domain. 

Somebody who has achieved proficiency in word processing, database management, spreadsheets, and a good command of workplace communication can envision a career in data entry because employers expect these competencies in data entry operators. Even though there are no definite guidelines related to academic qualifications, employers would prefer candidates who have completed their formal education. However, it can be challenging to uncover whether a candidate will add value as an employee just by glancing through their CVs or application. Candidates may mention multiple skills and competencies in their resumes, but how well they work at the job is altogether different.

The data entry test resolves this issue by evaluating candidates on crucial skills needed for this position, providing employers with valuable insights into the candidates' abilities. Candidates who score high on evaluations can be considered for the next round, while those with performance below the required level are factored out. Hence, the hiring process becomes much more streamlined, where data becomes a decisive factor in decision-making rather than relying entirely on gut instincts.

Fast and flawless keyboarding prowess is a must-have for all data entry jobs. Glaring typo errors in a report or keying in erroneous data are unacceptable errors in this profession. That is why assessing this vital skill in job applicants is crucial. For this reason, the data entry typing test forms an essential part of the evaluation process. It helps ensure that the candidate has the necessary skills and aptitude to perform their responsibilities effectively and efficiently.  


This Data Entry Test is a part of following Skills Libraries

Data Entry Test Competency Framework

Get a detailed look inside the test

Data Entry Test Competencies Under Scanner

Data Entry Skills

Cognitive Abilities


Computer Fundamentals

The following subskills are assessed in this section – Hardware, Security, Network, Application Software, and the Internet.

MS Excel

Subskills evaluated in this section are - Graphs and Charts, Formatting and Conditional Formatting, Formulas, Functions, and Shortcuts.

MS Word

This data entry test also helps to assess these subskills in MS Word- Date and Time, Charts, Tables, Bulleting and indenting the lists, Inserting Fields and Images, Editing, Previewing and Proofreading.


Attention to Detail

The following subskills are assessed in this section -Image-based and String-based Questions.

Analytical Ability and Problem Solving

The following subskills are evaluated in this section – Analogy, Series – Letter, Coding-Decoding, Linear Arrangement, Ranking Arrangement, and Series - Number

Typing Skills

In this section, candidates are assessed based on their ability to type or input text accurately and with speed on a typing simulator.

Customize This Data Entry Assessment

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Set difficulty level of test

Choose easy, medium or hard questions from our skill libraries to assess candidates of different experience levels.

Combine multiple skills into one test

Add multiple skills in a single test to create an effective assessment. Assess multiple skills together.

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Add, edit or bulk upload your own coding questions, MCQ, whiteboarding questions & more.

Request a tailor-made test

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The Mercer | Mettl Data Entry Test Advantage

The Mercer | Mettl Edge
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  • State of the art examination platform
  • Inbuilt Cutting Edge AI-Driven Proctoring
  • Simulators designed by developers
  • Tests Tailored to Your business needs
  • Support for 20+ Languages in 80+ Countries Globally

Data Entry Skills Test Can Be Setup in 4 Steps

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Frequently Asked Questions (FAQs)

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A data entry skills test is a tool meant to assess a potential employee's data entry skills on a computer, such as inputting, updating and retrieving data, and maintaining and storing it safely. Employers assess these skills through one or more skills assessments at the screening or the interview stage. 

Several online data entry tests will help you strengthen areas you think need improvement. The most dominant factor in passing a data entry skills test is accurately completing the assessment within the specified time limit. In addition, practicing utilizing comprehensive model tests will go a long way toward strengthening skills in preparation for the data entry exam. Most importantly, honing your domain skills (such as computer fundamentals, Microsoft Excel, and MS Word) and cognitive skills (such as typing skills, attention to detail, analytical ability and problem solving) can help strengthen your preparedness.

Data-entry professionals must have an average typing speed of 60 to 90 words per minute. Besides, accuracy and meticulousness are equally critical. 

Below are some of the skills that employers seek in candidates:

  • Orientation to Detail 
  • Multitasking skills 
  • Excellent verbal and written communication skills 
  • Ability to perform routine tasks with utmost accuracy 
  • Functional self-management

Proper preparation provides confidence, assurance, and direction to face the interview properly. Therefore, it's always crucial to consider well-thought-out answers to the most asked questions beforehand, regardless of the role considered for the interview. For example, given below are some common interview questions for the position of data entry expert: 

  • How would you define your typing speed and accuracy? 
  • What data entry software do you use in your work? 
  • What are your views on the repetitive nature of the data entry role? 
  • What transferable skills would you use in your new job? 
  • How many types of data did you work with before? 
  • Can you please explain any problematic situations you've faced in your previous assignments? 
  • Do you have any concerns regarding the position?

The typing speed of an individual depends on how well-versed they are with the placement of a computer keyboard. Listed below are some tips to help refine your keyboard skills:

  • Keyboard hand placement is essential when practicing typing skills. Familiarizing yourself with the arrangement of different keys and trying different variations of letters on a keyboard will improve your skills. 
  • It would be best if you try not to look down at your hands when practicing and keep the focus on the screen. This exercise helps in memorizing the placement of the keys and improving your accuracy. 
  • Sitting upright without slouching toward the screen is crucial for maintaining good posture when typing for hours. 
  • Continuous practice is the key to mastering any skill, and the same goes for improving typing speed and accuracy. Therefore, you must undertake various typing skills tests and online sessions for practicing every day. 

Examples of jobs that data entry professionals may opt for include data entry operator, data entry clerk, administrative assistant, healthcare typist, and bookkeeping clerk.

We have customized data entry skills test reports in the past on a client-to-client basis. Please write to us with the request, and we would be glad to work out a solution for you. 

Each employer has specific benchmark candidates need to meet or exceed to be hired. For example, it's a standard observation for a person to have a typing speed of 40 WPM. But what stands out in the recruiter's mind is a speedier than usual performance with high accuracy. So, better it would be for candidates if they aim for at least 60 WPM with precision.

For example, a person with a typing speed of 50 WPM and two average errors per minute will appeal more to the recruiter than one with a typing speed of 80 WPM and a tendency to commit many mistakes. That said, employers often consider the KPH (Keystrokes per hour) score of 8,000 as an average for many data entry jobs. However, candidates can distinguish themselves from others by performing above the average score, for example, 10,000 KPH.